Overview:
You can add multi-factor plus encryption protection to any file in order to protect the data while in transit through email or other sharing means.
File encryption is supported by a Public Key Infrastructure(PKI) in which each user has a public key which is used to encrypt the file. When you encrypt a file, you are first encrypting with only your key giving only you access to the file. You can then add additional users from your contacts list. Typically, your contacts are populated by your administrator with names and email addresses of other users within your business. If a user is not in your contact, it is suggested you ask your administrator to add them rather then inviting them to prevent duplicate entries.
In order to use any encryption features, you must first sign into Data Defense using your previously obtained credentials from your administrator. You will typically only need to sign in once per week assuming you use your desktop and its connected to a network once per day.
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( Note: On Windows 11, you may have to select Show More Options.
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